Preamble

BOC Products & Services AG takes data security very seriously. As we are obliged to comply with regulations for the protection of personal data as well as data security, we strictly adhere to the rules of data protection law. Personal data will only be processed for the intent stated in the service descriptions and under this privacy policy. All service descriptions and the processing activities are documented to the best of our knowledge.

 

The following declaration provides an overview of how BOC Group assures the protection of data, what kind of data we collect and for which purposes the data in the context of this website and its services is processed.

Data Processing on this Website

Tracking of Website Activities

BOC Group automatically collects and saves information in its server log files for the purpose of optimizing user experience and improving the technical characteristics of our websites.

The following information is transferred by your browser:

  • Browser type and version
  • Operating system
  • Referrer URL
  • Source IP address
  • Time of server query
  • Specific web ressource that was visited

The website uses "cookies" in several places. They help provide a more user-friendly and effective user interface as well as aid with security.

 

Cookie Policy

BOC Group uses cookies on this website, associated websites and their online services. Our Cookies Policy explains what cookies are, how we use cookies, how third-parties we may partner with may use cookies on our websites, your choices regarding cookies and further information about cookies.

 

What are cookies

Cookies are small pieces of text that web servers instruct web browsers to store and send back to the web server with every subsequent request. This allows a website or a third-party to recognize you and make your next visit more convenient and the website and its contained services more useful to you. Cookies can be "persistent", meaning that they span multiple visits on such a website or "session" cookies, meaning that they will be deleted automatically after closing the browser.

 

How does BOC Group use cookies

When you use and access the BOC Group websites and online services, we may place cookies files in your web browser. We use cookies for the following purposes: to enable certain functions of the websites, to provide analytics, to store your preferences, and to enable advertisements delivery, including behavioral advertising.

 

We use both session and persistent cookies on the website and we use different types of cookies to run the website and its online services:

 

Essential cookies

We may use essential cookies to let you use all the different parts of our services. Without them, several parts of our services cannot be provided.
Some examples of how we use these cookies are:

  • Remembering previous actions such as states processed in or text entered into a registration form when navigating back to a page in the same session

 

Functional cookies

These help us personalize the website content for you, for instance:

  • Remembering if you visited the website before, so that messages for new visitors are not displayed to you
  • Remembering which language you selected manually from the available website languages, so we can provide you a consistent surfing experience

 

Performance cookies

These help us to understand how people are using the website and services, so we can make them better. And they let us try out different ideas, for instance about how we organize the content we present to you on the pages.

Some examples of how we use these cookies are:

  • To collect information about which pages visitors go to most often and for how long they stay, so we can improve the online experience
  • Testing designs to help improve the look and feel of these websites

 

Third-party cookies

In addition to our own cookies, we may also use various third-parties cookies to report usage statistics of our websites and services or to deliver advertisements about our websites and services. Examples for such cookies include:

  • Social Media (e.g. Linkedin)
  • Google Tag Manager and Google Analytics

 

What are your choices regarding cookies

If you'd like to delete cookies or instruct your web browser to delete or refuse cookies, please visit the help pages of your web browser. Please note, however, that if you delete cookies or refuse to accept them, you might not be able to use all of the features we offer, you may not be able to store your preferences, and some of our pages might not display properly.

 

Where can you find more information about cookies

You can learn more about cookies and the following third-party websites:

Software Subscription Management

Software subscription management describes the administration of account lifecycles and the status of the subscription for software accounts. The following types of sofware accounts can be differentiated:

  • Free software accounts
  • Paid software accounts (paid subscriptions)

Software subscription management also spans the required notification communication about the account lifecycle.

 

Free software accounts include ADONIS:Community Edition, ADOIT:Community Edition, ADONIS 30-Day Free Trial, ADOIT 30-Day Free Trial and ADONIS or ADOIT in the BOC Academy Programme (Academic Cloud). The data required to maintain account lifecycles for free software accounts spans:

 

Software account type

Data processed

ADONIS:Community Edition

Provided by the user:

  • Form of address
  • First name
  • Last name
  • Email address
  • Telephone number
  • Company
  • Country
  • Software language

System-generated:

  • Subscription status
  • Language (for communication)
  • Assigned BOC operation

 

ADOIT:Community Edition

ADONIS 30-Day Free Trial

ADOIT 30-Day Free Trial

Academic Cloud (Lectures) 

Provided by the user:

  • Lecturer details

    • Form of address
    • First name
    • Last name
    • Email address
    • Telephone number

  • Course information

    • Course name
    • Training Programme type (Ma, BA, etc.)
    • Student type (full time, half time, etc.)
    • Account start and end date
    • Course start and end date
    • Software language
    • Number of lecturers
    • Number of students

  • Institute information

    • Institution
    • Address (Street and number)
    • Post code
    • City
    • Country
    • Website

System-generated:

  • Subscription status
  • Language (for communication)
  • Assigned BOC operation

 

Academic Cloud (Students)

 Provided by the user:

  • Student details

    • Form of address
    • First name
    • Last name
    • Email address
    • Telephone number

  • Use case (need)

    • Use case scenario
    • Training Programme type (Ma, BA, etc.)
    • Account start and end date
    • Course start and end date
    • Software language

  • Institute information

    • Institution
    • City
    • Country
    • Website
    • Name of the professor/contact

System-generated:

  • Subscription status
  • Language (for communication)
  • Assigned BOC operation

 

 

 

In the course of software subscription management, this data is processed on the BOC Group websites (for triggering the subscription and for sales team notifications), the BOC Cloud Services platform (for lifecycle management, deployment and operations) as well as the Subscription Management Platform.

 

The specified data is stored until the end of subscription (including any defined period for delivery of account data to the subscriber), as described in detail in each service description. 

 

For details on these processing applications, please see here.

 

Paid software accounts include ADONIS Starter Edition, ADONIS Enterprise Edition (SaaS) and ADOIT Enterprise Edition (SaaS), whereas Enterprise Edition SaaS accounts are not available in self-service and hence are subject to a specific contract between clients and BOC Group. The data required to maintain account lifecycles for commercial software accounts spans:

 

Software account type

Data processed

ADONIS Starter Edition

Provided by the user:

  • Form of address
  • First name
  • Last name
  • Email address
  • Telephone number
  • Company
  • Industry
  • Address (Street and number)
  • ZIP, City
  • Country
  • VAT-No.

System-generated:

  • Subscription status
  • Payment status
  • Payment history
  • Invoices
  • Language (for communication)

 

 

In the course of software subscription management, this data is processed on the BOC Group websites (for triggering the subscription and for sales team notifications), the BOC Cloud Services platform (for lifecycle management, deployment and operations) as well as the Subscription Management Platform.

 

The specified data is stored for 7 years after the end of subscription.

Software Account Content Data Handling

Software account content data handling involves processing of data in order to deploy and operate software accounts and to provide users with personalized software accounts. The data required to handle software account data spans:

 

Software account type

Data processed

ADONIS:Community Edition

Provided by the user:

  • First name
  • Last name
  • Email address
  • Software language
  • Account content data

System-generated:

  • Account start and (provisional) end date
  • Anonymous statistical data

 

ADOIT:Community Edition

ADONIS 30-Day Free Trial

  Provided by the user:

  • First name
  • Last name
  • Email address
  • Software language
  • Account content data

System-generated:

  • Account start and end date
  • Anonymous statistical data

 

ADOIT 30-Day Free Trial

Academic Cloud (Lectures) 

Provided by the user:

  • For lectures only (Lecturer account) or for single student (Student account)

    • First name
    • Last name
    • Email address

  • Account start and end date
  • Software language
  • Number of lectures (Lecturer account)
  • Number of students (Lecturer account)
  • Account content data

System-generated:

  • Anonymous statistical data

 

     

 

Academic Cloud (Students)

ADONIS Starter Edition

Provided by the user:

  • For all users:

    • First name
    • Last name
    • Email address
    • User type

  • Software language
  • Account content data

System-generated:

  • Account start
  • Anonymous statistical data

 

 

In the course of software account content data handling, this data is processed on the BOC Cloud Services platform.

The specified data is stored until the end of subscription (including any defined period for delivery of account content data to the subscriber), as described in detail in each service description.

Payment Processing

Payment processing describes the handling of payment for an ADONIS NP Starter Edition subscription. It is bound to an active paid subscription (see Software Subscription Management). The data required to execute the payment spans:

 

Provided by the user:

  • Credit card holder
  • Credit card number
  • Expiry month
  • Expiry year
  • CVC

 

Note that none of the above listed data will be either transferred to nor processed by BOC Group directly. The data is solely passed to the Payment Management Platform.

 

BOC Group does not store any personal data for this processing activity.

Tutorial Subscription

Tutorial subscription spans the handling of how tutorial content is provided to users of an active software subscription (see Software Subscription Management). The data required to maintain tutorial subscriptions spans:

 

Provided by the user:

  • Form of address
  • First name
  • Last name
  • Email address
  • Software Language

 

System-generated:

  • Subscription status
  • Statistical data about email consumption and behaviour
  • Language (for communication)
  • Assigned BOC operation

 

In the course of tutorial subscriptions, this data is processed on the BOC Group websites, as well as in Mailchimp.

 

The specified data is stored for 18 months after the end of the corresponding subscription, as described in detail in each service description.

Optional Surveys

BOC Group includes survey links to its cloud-based software applications and to the lifecycle mailing in software subscription management in order to collect anonymous feedback on service quality and customer needs and expectations. Furthermore, BOC Group offers such surveys to webinar participants and watchers.

 

Participation in surveys requires active participation by the user and is completely optional at each user's own discretion.

 

There is no personal information collected in these surveys, as participation is anonymous.

Surveys are handled and executed in Typeform.

BOC Group does not store any personal data for this processing activity.

Terms & Conditions Confirmation Log

All users who register for any service on BOC Group online platforms do need to comply with terms & conditions applying to that service. For documentation purpose, BOC Group keeps track of these approvals as long as required by law.

 

The following types of services can be differentiated with regards to the confirmation log:

  • Marketing services (live and on-demand), content requests (such as live and on-demand webinars, online brochures, folders, posters, etc., registration for restricted content), newsletter registration, quotation or contact requests and job applications
  • Peer group services including events, the Support Portal and Free software accounts (see Software Subscription Management)
  • Commercial services including training registration as well as Paid software accounts (paid subscription, see Software Subscription Management)

 

The data required to log Terms & Conditions spans:

 

Software account type

Data processed

Marketing services

Provided by the user:

  • Form of address
  • First name
  • Last name
  • Email address
  • Telephone number (optional)
  • Company
  • Country
  • Context, for which Terms and Conditions were accepted
  • Date of acceptance

System-generated:

  • Language (for communication)
  • Assigned BOC operation

Peer group services

Commercial services

Provided by the user:

  • Form of address
  • First name
  • Last name
  • Email address
  • Telephone number
  • Company
  • Address (Street and number)
  • Zip, City
  • Country
  • VAT-No.
  • Context, for which Terms and Conditions were accepted
  • Date of acceptance

System-generated:

  • Language (for communication)
  • Assigned BOC operation

     

 

 

This data is processed in BOC Group's CRM system.

The specified data is stored for 7 years after the most recent acceptance of Terms and Conditions.

 

Newsletter

Newsletter processing describes processing of data for the purpose of sending the BOC Group Newsletter to subscribers via email. This includes targeted information about industry, product and service news, regional or online events, new products or services (or versions thereof) as well as special offers or opportunities.

 

Receiving the newsletter is bound to active registration (specific opt-in). This opt-in can be withdrawn at any time by unsubscribing from the newsletter. The data required to send targeted newsletters spans:

 

Provided by the user:

  • Form of address
  • First name
  • Last name
  • Email address
  • Industry
  • Country

System-generated:

  • Statistical data about email consumption and behaviour
  • Language (for communication)
  • Assigned BOC operation

 

In the course of subscribing to and sending the newsletter, this data is processed on the BOC Group websites, as well as in Mailchimp. Users can freely choose to unsubscribe from the Newsletter service by clicking the unsubscribe button on any of the delivered newsletter emails.

 

The specified data is stored until successful completion of a deletion request.

Webinar Delivery

Webinar delivery includes data processing for the following activities related to a webinar registration: providing access to a live webinar for those registering in-time before a live webinar, providing the webinar recording to everyone who registered for the webinar, handling participant requests via email as well as screening of attendee reports for follow-up activities.

 

The data required to administer live webinar delivery spans:

Provided by the user:

  • Form of address
  • First name
  • Last name
  • Email address

System-generated:

  • Webinar ID
  • Attendance/non-attendance
  • Duration of attendance
  • Questions or comments posted into the conversation stream

In the course of delivering live webinars, this data is processed on the BOC Group websites, by the Webinar software, the BOC-internal wiki system as well as in Mailchimp. For on-demand webinar delivery, no personal data is processed.

 

The specified data is stored for 18 months after subscribing to a live-webinar.

BOC Group Support Portal Subscription Management

Support Portal Subscription Management describes the provision of login details for subscribers in order to give them access to the BOC Group Support Portal.

 

The data required to send targeted newsletters spans:

Provided by the user:

  • First name
  • Last name
  • Email address

System-generated:

  •  

In the course of providing access to the Support Portal, this data is processed by the Support Portal.

The specified data is stored until the end of subscription.

Processing Job Applications via the Career Portal

Processing job applications via the Career Portal includes all activities related to submitting a job application to the responsible BOC operation.

 

The data required to send targeted newsletters spans:

Provided by the user:

  • Form of address
  • First name
  • Last name
  • Email address
  • Telephone number
  • Country (Nationality)
  • Uploaded files: Curriculum Vitae, motivation letter, certificates, or others

System-generated:

  • Date and time of the application
  • Language (for communication)
  • Assigned BOC operation

In the course of forwarding these job applications, this data is processed by the BOC Group website.

Processing Content Requests

Processing content requests includes all activities necessary to provide the requested content to the user. Depending on the nature of the content, it will be displayed to users after completing the registration, or it may be sent to them via email after manual validation of the request.

 

The data required to process content requests spans:

Provided by the user:

  • Form of address
  • First name
  • Last name
  • Email address
  • For shipping

    • Company
    • Address (Street and number)
    • ZIP, City

  • Country

System-generated:

  • Language (for communication)
  • Assigned BOC operation

 

In the course of processing content requests, this data is processed by the BOC Group website.

The specified data is stored for 18 months after requesting the corresponding content. 

Processing Info/Offer/Contact Request

Processing info/offer/contact requests includes all activities related to forwarding such requests to the responsible BOC operation. The data required to process info/offer/contact requests spans:

 

Provided by the user:

  • Form of address
  • First name
  • Last name
  • Email address
  • Telephone number
  • Company
  • Country
  • Detailed information on the request

System-generated:

  • Language (for communication)
  • Assigned BOC operation

 

In the course of processing info/offer/contact requests, this data is processed by the BOC Group website.

The specified data is stored for 18 months after submitting an info/offer/contact request.

Processing Event Registrations

Processing event registrations includes all activities related to registering users for a BOC Group event, i.e. informing the responsible BOC operation, subscribing the user to the info mailing of the event, and registering the person for the event itself. The data required to process event registrations spans:

 

Provided by the user:

  • Form of address
  • First name
  • Last name
  • Email address
  • Telephone number
  • Company
  • Country
  • Notes

System-generated:

  • Language (for communication)
  • Assigned BOC operation

 

In the course of processing event requests, this data is processed by the BOC Group website as well as MailChimp.

The specified data is stored for 18 months after submitting the most recent event registration. 

Processing Training/Seminar Registrations

Processing event registrations includes all activities related to registering users for a BOC Group training or seminar, i.e. informing the responsible BOC operation and registering the person for the training/seminar itself. The data required to process event registrations spans:

 

Provided by the user:

  • Form of address
  • First name
  • Last name
  • Email address
  • Telephone number
  • Company
  • Address (Street and number)
  • ZIP, City
  • Country
  • VAT-No.
  • Notes

System-generated:

  • Language (for communication)
  • Assigned BOC operation

 

In the course of processing training/seminar requests, this data is processed by the BOC Group website.

The specified data is stored for 7 years after the training/seminar took place. 

Your Rights according to the EU-GDPR

You have the right to request from the controller access to and rectification or erasure of personal data or restriction of processing concerning the data subject or to object to processing as well as the right to data portability

Furthermore, you have the right to lodge a complaint with a supervisory authority.

For any privacy-related inquiry, please contact privacy(at)boc-group.com